At www.atlantictrt.com, we take privacy seriously and are committed to protecting the personal information of our users. This Privacy Policy outline how we collect, use, and share opt-in information collected through our website.
Atlantic TRT – Notice of Privacy Practices (HIPAA Compliant)
Effective Date: 12/9/2025
This Notice describes how medical information about you may be used and disclosed and how you can access this information. Please review it carefully.
At Atlantic TRT, we take your privacy seriously. We are committed to protecting the confidentiality, integrity, and security of your protected health information (“PHI”) in accordance with the Health Insurance Portability and Accountability Act (HIPAA).
Your Rights
You have the following rights regarding your health information:
1. Right to Access Your Medical Records
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You may request an electronic or paper copy of your medical record and other health information we maintain.
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We will provide this within 30 days of your request. A reasonable, cost-based fee may apply.
2. Right to Request Corrections
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You may ask that we correct information you believe is incorrect or incomplete.
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If we deny the request, we will inform you in writing within 60 days and explain why.
3. Right to Request Confidential Communications
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You may ask us to contact you at a specific address, phone number, or communication method.
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We will accommodate all reasonable requests.
4. Right to Request Restrictions
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You may request limitations on how we use or share your PHI for treatment, payment, or healthcare operations.
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While we are not required to agree to all requests, we must agree if you paid out-of-pocket in full for a service and ask that we not share that information with your insurer.
5. Right to an Accounting of Disclosures
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You may request a list of disclosures of your PHI made within the last six years, excluding those made for treatment, payment, or operations.
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You may request one free list per 12-month period; additional lists may incur a reasonable fee.
6. Right to Receive a Copy of This Notice
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You may request a paper copy of this Notice at any time, even if you previously agreed to receive it electronically.
7. Right to Designate a Personal Representative
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A person with legal authority—such as a medical power of attorney or legal guardian—may exercise your rights on your behalf.
8. Right to File a Complaint
If you believe your privacy rights have been violated, you may file a complaint:
With Atlantic TRT:
Email: info@atlantictrt.com
Or with the U.S. Department of Health and Human Services:
Office for Civil Rights
200 Independence Avenue, S.W.
Washington, D.C. 20201
Phone: 1-877-696-6775
Website: www.hhs.gov/ocr/privacy/hipaa/complaints/
We will not retaliate against you for filing a complaint.
Your Choices
In certain situations, you have the right to make decisions about how we share your PHI.
You may choose whether we share information for:
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Communication with family members or others involved in your care
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Disaster relief situations
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Inclusion in facility or provider directories (if applicable)
If you cannot express your preferences (e.g., during an emergency), we may share information if we determine it is in your best interest or necessary to reduce a serious threat to health or safety.
We will never share your information without your written authorization for:
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Marketing purposes
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Selling your information
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Most uses or disclosures of psychotherapy notes
For fundraising communications, you may instruct us not to contact you again.
How We Use and Disclose Your Health Information
We may use or share your PHI in the following ways:
1. Treatment
We may share PHI with doctors, nurses, pharmacists, and other healthcare professionals involved in your care.
Example: Consulting with another physician about your treatment.
2. Healthcare Operations
We may use PHI to operate our clinic, improve services, train staff, evaluate provider performance, or conduct quality assessments.
3. Payment
We may share PHI with insurance providers or other entities to bill for services or obtain payment.
Example: Submitting information needed for insurance reimbursement.
Other Ways We May Use or Share Your Information
We are allowed or required by law to share your information in certain situations, including:
Public Health and Safety
To help:
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Prevent disease
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Report adverse drug reactions
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Assist with product recalls
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Report abuse, neglect, or domestic violence
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Reduce or prevent serious threats to health or safety
Research
We may use or share PHI for approved health research when permitted by law.
Compliance with the Law
We will share PHI when federal or state law requires it.
Organ and Tissue Donation
We may share PHI with organ procurement organizations.
Medical Examiner or Funeral Director
We may share PHI when an individual dies.
Workers’ Compensation, Law Enforcement, and Government Requests
We may share PHI for:
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Workers’ compensation claims
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Law enforcement purposes
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Health oversight activities
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Military, national security, or presidential protective services
Legal Proceedings
We may disclose PHI in response to:
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Court orders
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Administrative orders
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Subpoenas, when permitted by law
Our Responsibilities
Atlantic TRT is required to:
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Maintain the privacy and security of your PHI.
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Notify you promptly if a breach occurs that may compromise your information.
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Follow the duties and privacy practices described in this Notice.
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Only use or disclose your PHI as described in this Notice unless you provide written authorization.
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Allow you to revoke your authorization in writing at any time.
Changes to This Notice
We may update this Notice periodically. Any changes will apply to all PHI we maintain. Updated versions will be available:
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On our website
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At our office
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By request
Contact Us
Atlantic TRT – Privacy Officer
Email: info@atlantictrt.com
Website: www.atlantictrt.com
